Better content, made easy: using the accessibility inspector in Word, PowerPoint, and Excel
Presented on 1 September 2022 to the University of Southampton 365 Community with my colleague Luke Searle.
Presentation recording and transcript
Synopsis
In this session we introduce the accessibility inspector in Word, PowerPoint, and Excel. The accessibility inspector:
- identifies possible improvements you can make to the accessibility of your documents
- runs whilst you’re working
- will show you how to make your document more accessible.
Resources
- Slide Deck [34.7 MB PPTX]
Links
About the accessibility inspector
- How to turn on the accessibility inspector if you do not see it.
- Rules for the Accessibility Checker (Microsoft).
Word accessibility links
General Word Links
Headings in Word
- Improve accessibility with heading styles (Microsoft).
- Styles and outline levels [in Word] (LinkedIn Learning).
Tables in Word
PowerPoint accessibility links
General PowerPoint links
Colour contrast in PowerPoint
- Use Colour Contrast in PowerPoint (Accessible by design).
- Colour contrast in documents (University of Washington).
- Three ways PowerPoint’s “Design Ideas” excludes your audience, and how to fix it (Digital Learning).
Using the University of Southampton colour palette
Reading order in PowerPoint
- Make slides easier to read by using the Reading Order pane (Microsoft)
- Set the Reading Order of a PowerPoint Slide (York University).
- Create slides with an accessible reading order (Video by Microsoft).
Excel accessibility links
- Make your Excel documents accessible to people with disabilities (Microsoft).
- Excel bootcamp course (LinkedIn Learning).
- Create accessible Excel spreadsheets (University of Leeds).
- What is alternative text? How do I write it for images, charts, and graphs?
Making your computer work for you
- Dictate your documents in Word (Microsoft).
- Use Immersive Reader in Word (Microsoft).
- Reduce blue light in Windows (Microsoft).
- Make text and apps bigger in Windows (Microsoft).
- Make Windows easier to see (Microsoft).
- Change colours in Windows (Microsoft).
- Listen to your emails in Outlook (Microsoft).
- My Computer, My Way (AbilityNet).